To take overall responsibility for the administration in order to ensure the smooth running of its functions; including:
•preparation of correspondence, dealing with routine correspondence
•answering the telephone, responding to action points and taking messages where necessary;
1.To research information as required by the line manager.
2.To manage any data held on the computer necessary for the working of the line manager’s office
3.To contribute to the effective running of a large, dynamic, diverse department with ambitious targets and evolving structures.
4.To develop and maintain a central filing system for the department and to be responsible for the maintenance of storage and retrieval systems both computerised and manual.
1.To liaise with relevant staff as required.
2.To maintain confidentiality regarding client information at all times.
3.To operate within the equal opportunities policy framework and implement the policy within this area of work.
4.As required, to attend training sessions, conferences and staff meetings in line with our commitment to Investors in People.
5.To be self servicing in the area of administrative functions.
6.To be flexible with regard to working hours where requested (occasional evening and weekend work may be necessary).
7.To liaise with relevant staff and outside authorities/agencies as requested.
8.To adhere to Breyer Group’s health and safety policy.
9.To adhere to Breyer Group’s Environmental Standards and accreditations. Some of the key duties to this part of th4e role includes;
10.Part of the key requirements to the role would be to assist the Community Development team with delivering community based initiatives at a tactical level with particular focus in the day to day management pf out apprentice commitment.
•Assist the Community Development Manager (CDM) with the sourcing and recruitment of Apprentices
•Registering learners with the relevant training provider i.e. Cskills
•Assisting in the development of the Breyer Group Apprenticeship Welcome Pack
•Ensuring that all learners confirm to Breyer Group requirements (CRB checks and that they hold a valid CSCS card.)
•Provides support as required to achieve the CDM’s strategic objectives
•Stock control of promotional merchandise
•Assisting with the development of our case study library
Key Personal Attributes:
•Ability to independently manage multiple campaign activities and initiatives as required.
•Have strong Microsoft Office Skills
•Ability to exhibit sensitivity and discretion.
•Must have excellent written, oral, and interpersonal communications skills.
Person Specification –Administration Assistant, Buying Department
The successful candidate should meet the following requirements:
Knowledge and Skills
1.Experience of developing a range of administrative and office systems and of servicing meetings.
2.Substantial word processing experience with a good understanding of Word, Excel, PowerPoint & Powerprojects.
3.Excellent verbal and written communication skills, telephone skills and interpersonal skills.
4.Excellent planning and organisational skills.
5.Experience of undertaking projects independently, and seeing projects thorough to completion.
Personal attributes and skills
1.Ability to work as part of a team and on own initiative.
2.Excellent time management skills with ability to prioritise own workload, deal with conflicting demands and meet tight deadlines.
3.Ability to show tact and discretion when dealing with sensitive and confidential information.
4.Excellent oral and written communication skills, telephone skills and interpersonal skills.
5.Excellent planning and organisational skills.
6.An understanding of and commitment to equal opportunities.
7.Excellent attention to detail.
8.Flexibility and willingness to work outside normal office hours when the occasion demands.
1.Experience of working in the construction industry
2.Experience of working at administrator level. With a good understanding of all computer programmes as mentioned above.